Management Assistant, Police Department (Administrative)

Salary: $52,000 - $60,000 (Offer will be commensurate with experience)

Schedule: Monday through Friday, 8am-4pm onsite. 

Benefits offered for this opportunity: Non-Union Benefits Summary

The City of Ann Arbor offers a competitive wage and benefits package including medical, vision, dental, paid vacation, sick and holiday leave.

Role Summary:

To provide a variety of highly responsible, confidential and complex administrative duties for the Police  Department with minimal supervision, making and held accountable for decisions within a defined sphere of activity.

Essential Duties:

• Provides administrative support for the Police Department.
• Maintains and updates records and databases related to the Police Department and writes reports as necessary.
• Assists Police Department staff with administrative tasks.
• Scheduling and coordination of meetings, training events and other activities, including recording of meeting minutes, when applicable.
• Assists in managing accounting functions for the department.
• Assists in coordinates administrative functions for department.
• Conducts research, analyzes and compiles data and performs audits to assist Police Department staff.
• Understands Police Department objectives and decisions and makes appropriate judgments regarding the use and sharing of information.
• Assists in maintaining databases and runs reports.
• Responds to requests for information and processes approvals for service unit requests.
• Assists in the accounts payable services for the Police Department, including organizing invoices, tracking budgetary requests, paying invoices, creating purchase orders through the City's procurement/purchasing process, and managing and reconciling the department's credit card.
• Distributes vendor invoices to appropriate City departments.
• Participates in Police Department meetings and take minutes where appropriate.
• Provides department technology assistance including UltiPro, SharePoint, Logos, Legistar.
• Maintains CALEA accreditation for the Police Department.
• Assists with payroll.
• Orders supplies as necessary.
• Handle confidential documents and information discretely.
• Answers incoming calls and direct the calls appropriately.
• Completes other special projects and duties, as assigned.

Education, Training, and Experience Required:

• Bachelor's degree in public or business administration or a closely related field.
• Experience in general office practices and procedures: at least 2 years.
• Experience in coordinating work activities: at least 2 years.
• The City of Ann Arbor will consider an alternative combination of formal education and work experience.

View Additional Requirements and Information at: Management Assistant Job Description

See job description