Staff Accountant - American Fan (Finance)

Mission-Driven. Honor-Bound. Fairbanks Morse Defense. What's your calling? For the men and women of Fairbanks Morse Defense it's the rapid and effective support of the fleets that entrust us to design, develop, and deliver the best naval power technology on the planet. We're one of the nation's leading marine defense contractors because of the highly trained and dedicated teams that provide reliable power systems, parts, and aftermarket services to the U.S. Navy, Coast Guard, Military Sealift Command, and Canadian Coast Guard. When you join Fairbanks Morse Defense, you join a legacy of commitment that spans 150 years. Fairbanks Morse Defense offers competitive benefits with a wide range of training and development opportunities. Our world-class teams are dedicated to helping every individual achieve their full potential. Discover what it's like to be a part of the Fairbanks Morse Defense team here: https://www.fairbanksmorsedefense.com/careers

American Fan is a manufacturer of air movement equipment for Industrial, HVAC, Commercial, Marine, and specialty markets. Throughout our history, the quality and reliability of our products has been built upon a solid foundation of unrivaled application expertise and technical leadership. As a small manufacturer who is part of a well-respected international corporation, we are best known for our willingness to design and manufacture specialty air movement products for unique applications. Our sales distribution base consists of a diverse group of knowledgeable agents/representatives. Together with our in-house sales staff they deliver a very high level of customer service.

Job Description

Job Title: Staff Accountant Date: December 2024

Reports To: Director of Finance

Summary

American Fan has an opportunity for a Staff Accountant, based in our Fairfield, OH facility. The candidate will work closely with accounting team members at our Fairfield, OH location and remotely with other locations as needed to ensure all necessary processes are completed in compliance withestablished policies and procedures. This candidate will need to be able to work in a fast-paced environment and possess the qualities mentioned but not limited to: strong attention to detail, organizational aptitude as well as a high degree of ethics. American Fan will consider candidates who are ready to fulfil this role in its entirety and candidates who have the aptitude and desire to quickly grow into this role .

Primary Duties and Responsibilities

• Support the accounts payable, accounts receivable, PP&E & month end close
• Responsible for assisting with monthly, quarterly, and annual financial closing activities.
• Financial close activities can include the preparation of journal entries, account reconciliations and financial analysis for assigned accounts.
• Assist with trial balance, forecast, and budget info submissions into our corporate reporting tool (HFM)
• Communicating frequently with Sales, Purchasing, and other functional team members to encourage teamwork and support a solution driven environment.
• Perform daily ERP (Visual) and Concur AP tasks such as creating, approving, posting, and auditing payment schedules.
• Daily customer and vendor responsibilities including invoicing, collections, dispute management, cash postings, and customer/vendor maintenance.
• Perform reporting activities to include AR/AP aging, KPI's, cash forecasting support, past due tracking / resolution, sales, expenses, and progress billing (frequency may vary)
• Weekly reviews to include billings, cash collections, dispute management, payment proposals and other cash focused activities.
• Establish and maintain financial and compliance processes, including a strong internal control environment to assure the records of the company are in accordance with generally accepted accounting principles.
• Reconciles and investigates cash variances.
• Prepares monthly reporting comparing actual to budget, as needed.
• Applies expense controls through delegation of authority policies and other necessary internal control management tools.
• Performs various banking activities to include positive pay, ACH, and check processing.
• Monitors and supports accurate sales rep commission reporting and payments.
• Complete all assigned tasks timely and accurately.
• Assists with internal and external audits.
• Support the annual budget and periodic forecasting activities.
• Ensures compliance with GAAP, SOX, and other regulatory requirements and upholds all current accounting practices.
• Actively seeks continuous improvement to be implanted within owned processes.
• Supports other projects and initiatives, as assigned by the Finance Director.
• Upholds FMD's key values of Integrity, Velocity, and Teamwork

Qualifications and Educational Requirements .

• Bachelor's degree in accounting, Business, or related field from an accredited university.
• 1 to 3 years of experience in Accounting, notably experience in financial close and meeting tight deadlines
• Manufacturing experience is a plus, but not required
• Excellent written and verbal communication skills
• Proficient in use of an ERP computer software package; preferably Visual
• Proficient in Excel
• Ability to work independently or in a group setting.
• Strong interpersonal skills, with a history of cross-functional collaboration
• Strong analytical and problem-solving skills are required.
• This position includes access or potential access to export-controlled data. Therefore, you will need to qualify as a U.S. Person, which is defined as a U.S. Citizen, a U.S. Permanent Resident or a political asylee in compliance with International Traffic in Arms Regulations (ITAR) or the Export Administration Regulations (EAR). Acceptable proof of this status includes a US Passport, Permanent Resident Card, US birth Certificate or Naturalization Certificate. Maintenance, including renewal, of licensing authorization is a condition of employment. Government authorization may be a suitable alternative after review on a case-by-case basis.

This specification is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. Ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrated commitment to effective customer service delivery, and the ability to work productively as a member of a team or work group are basic requirements of all positions at Fairbanks Morse Defense.