Cost Control Administrator (Finance)
- Desired Previous Job Experience
- Customer focused administrative support experience
- Proven experience supporting multiple managers
- 1-2 years' experience in a Cost Control & Capital Administrative Support
- Excellent communication skills
- Proven typing, filing and professional phone skills
- Proficient in Excel, Word, Outlook and PowerPoint
- Ability to learn new computer software/programs
- Self-motivated, able to organize, prioritize, plan and meet multiple deadlines
- Strong independent decision making skills and good judgment
- Ability to think outside the box to resolve issues
- Demonstrated dependability and professional approach
- Ability to gain the support of others to achieve the appropriate outcome
- A high degree of confidentiality is required
- Essential Job Functions:
- Create requisitions/purchase orders for project equipment, confirm receipt of equipment, expedite and track items as needed.
- Oversee Direct Buy ordering and tracking process and escalate issues to project manager.
- Bid package preparation, bid process coordination and bid analysis
- Ensure and assemble documentation for contracts (i.e. insurance certificate, etc.) and assist with contract administration.
- Maintain the Standard Estimating-Ordering Guide and document requested revisions
- Set up and maintain core project information, primarily through the use of our Construction Project Management System.
- Maintain the Standard Estimating-Ordering Guide and document requested revisions
- Produce and assemble materials and documents needed for meetings, training sessions and presentations, and coordinate accommodations, as required
- Assist project managers with confirming project closeout responsibilities are completed
- Champion new systems/software implementations by introducing and providing training for the department
- Transcribe and/or compose letters, memos, punch lists and reports, as required
- Collect, organize and analyze data from various reporting system (i.e. construction management system and cost control system) and providerecommendations to the appropriate manager.
- Run reports as needed from various applications (project management system, cost control system, etc.) for management's review.
- Coordinate with various other departments to ensure our standards are current and provide documentation as requested
- Support the asset transfer and retirement (PAS) processat assets completion.
- Support the Capital Appropriation submittal, approval and tracking process
- Research billing discrepancies, as required
- Submit and process local check requests
- Process department mail and distribute accordingly
- Order supplies and support office equipment, as required
- Must be able to perform the essential functions of this position with or without reasonable accommodation
